Google Mail (Gmail)

Overview

The provided text offers guidance on managing emails in Gmail using filters and group functionalities. It covers creating, editing, and using filters to organize incoming mail. Additionally, it instructs users on how to create, edit, and use contact groups for streamlined communication. It's informative on Gmail's features to optimize email organization and handling.

Create rules to filter your emails

On your computer, you can manage your incoming mail using Gmail’s filters to send email to a label or archive, delete, star, or automatically forward your mail.

Create a filter

1. Open Gmail.
2. In the search box at the top, click Show Search options
3. Enter your search criteria. If you want to check that your search worked correctly, see what emails appear by clicking search. 
4. At the bottom of the search window, click Create Filter.
5. Choose what you’d like the filter to do.
6. Click Create filter.

Note: Only new messages will be affected when you create a filter to forward messages. ​Additionally, when someone replies to a message you've filtered, the reply will only be screened if it meets the same search criteria. 

Use a particular message to create a filter

1. Open Gmail.
2. Check the checkbox next to the email you want. 
3. Click More 
4. Click Filter messages like these.
5. Enter your filter criteria.
6. Click Create filter.

Edit or delete filters.

1. Open Gmail.
2. At the top right, click Settings, see all settings
3. Click Filters and Blocked Addresses.
4. Find the filter you'd like to change.
5. Click Edit or Delete to remove the filter. If you’re editing the filter, click Continue when you’re done editing.
6. Click Update filter or OK.

Create a mailing group.

Edit or delete a group.

1. Go to Google Contacts.
2. At the left, under 'Labels,' point to the group you want to edit or delete.
3. Follow the steps on the screen.

Use groups in Gmail.

Email a group

1. Open Gmail.
2. At the top left, click Compose.
3. In the 'To' field, start typing the group name, then select the group from the list that appears.
4. You'll see a list of contacts in the 'To' field.

Create or edit groups.

Note: If you use Gmail for work or school and someone gives you access to their Gmail, you can manage labels on their contacts, too.

1. Open Gmail.
2. At the top left, click Compose.
3. Click To, Cc, or Bcc. 
4. Find a contact, then tick the box next to their name.
5. Click Manage labels.
6. Change or add group labels:
   • To add the contact to a group label, click the group label, then click Apply.
   • Click the group label to remove the contact from a group label, then click Apply.
   • To create and add a new label, click Create label. Then, follow the on-screen steps.