Field Hockey/Lacrosse Large Conference Room Support Guide

Overview

Please use the following guide on how to use the AV system in the Field Hockey and Women's Lacrosse Conference Room.

Starting Up - How to Boot up the System

Touchscreen - Start Menu

Select any of the inputs to start the system. Room PC is generally preferred.

This is the first screen you will see when the touch panel is on and active. Selecting the input from this screen will determine what will be shown on both displays in the conference room. By default, the first input selected will be mirrored on both displays. Room PC is generally the most common input that should be selected. Any web conferencing should be conducted through the Room PC input.

Using the Mainframe Menu

Using a Laptop as a Source

To connect a Laptop to the displays in the Conference Room, connect your laptop to the HDMI port on either side of the table using the provided cables and adapters. Please do not remove the HDMI cable from the embedded HDMI-plate nor the provided adapters.

Depending on which HDMI plate you are connected to, select either WLAX Laptop or FH Laptop on the mainframe menu. After selecting the desired input on the left side menu (step 1), subsequently choose which display you wish to cast on (step 2). You can cast to both displays or just one.

The system allows users to cast different input sources to each display individually. This allows combinations such as "Room PC" on one display with "WLAX Laptop" on the other.

Note: You can also clear any one of the displays by selecting the clear option at the top left corner and selecting the display that you want to clear. Clear a display will set the display to a black screen.

Using the Rack HDMI as a Source

Connecting to the displays using the Rack HDMI is the exact same process as using a laptop. The only difference is that instead of connecting to the HDMI ports on the table, you connect to the HDMI ports on the physical computer inside the Rack and select Rack HDMI1 or Rack HDMI2.

WLAX & FH Player Sources

These are the same players that control and distribute the content on the lobby video walls on the first floor. Users are able to cast the content to the conference room displays if desired. The process follows the same steps detail above (select WLAX Player or FH Player from the left menu subsequently followed by the display casting is desired). The content of the media players are not able to be manipulated by the user. Any changes to content must be discussed ahead of time and should be directed to our portal through the Get Help beacon.

Peripheral Controls

Volume Control

Volume Controls are located on the right side of the screen. Adjust the volume as needed.

Selecting the middle icon toggles between mute and unmute

Camera Control

Adjusting the camera angle is only applicable when the Room PC is in use. The cameras cannot be used with any other input source.

Toggling Between Cameras

Simply select which camera you would like to rout to the Room PC. The camera name is in conjunction with the side of the building you are on.

Adjusting the Camera Angle

Start by selecting the Room PC on the left side of the display. Select either WLAX Cam or FH Cam depending on which camera you are trying to adjust the angle for.

You can use the Focus Out, Focus In, Zoom Out, or Zoom In to control the focus and zoom of either camera. The Up, Down, Right, and Left arrow buttons shown above can be used to point the camera in the corresponding direction. You can also save your settings for easy use in the future by selecting any one of the Preset buttons at the bottom of the screen.

Using the Tools Menu

Any adjustments to the AV system can by accessed via the Tools Menu shown below. Generally speaking, these tools do not need to be manipulated.

The most common reason to be in the tools section is to access the "Display Settings". Here, you can turn off an unused display if desired. NOTE: Using the "Clear" function in the mainframe menu produces the same result

Other tools that can be accessed include Audio Settings, Set Time & Date, Panel Settings, and Help.

Shutting Down the System

To power off the device, select the Off button on the top left.

When prompted with “Are you sure you want to shut down the system?”, select Shutdown System.

After you have confirmed that you wish to shut down the system, you will see a blue bar indicating the system is in the process of shutting down. Please wait 3-5 minutes before trying to restart the system after a shutdown